From Tuesday 25 February;

• Where ERR is a mandatory requirement in a framework, new declarations regarding its achievement by an Apprentice must be made on the Frameworks Tab before a certification claim can be submitted.

• There may be some Apprentice records that get caught in the transition period, for example, if a learner was at Entered or Rejected and did already have ERR evidence uploaded pre 25th Feb 2014 then, after the ACW changes, when they are changed to Pending Certification they will be required to tick ERR on the Frameworks Tab before the status change will be accepted.

• There is now no requirement for separate achievement evidence of ERR to be uploaded to the Evidence Tab within ACW.

Completion Date

• The Completion Date field has been replaced by a Submission Date and this will auto populate when a learner record is changed to Pending Certification. The Submission Date will be read-only and cannot be edited by ACW users. If a claim is subsequently rejected and re-submitted, the Submission Date remains unchanged from the original date of submission.

NOTE – the end date field will be removed from the bulk upload template. You will need to download the new bulk upload template form to be used from the 25th February onward. Please click here for more information.

Electronic Signatures

We are currently developing an approvals process for those wishing to use e-signatures and all requests that we have received so far will be dealt with as soon as possible. Anyone who would like to use e-signatures on our forms going forward and hasn’t yet contacted us should do so immediately at acw@fisss.org.

In line with the recent system developments we have updated the ACW Bulk Upload Template. From the 25th of February 2014, Please use the following template for all bulk uploads to avoid errors

New Bulk Upload Template

New bulk upload guidance will be available on the bulk upload section of the ACW website from the 25th of February. A brief summary of the changes are as follows:

Fields added:

Prefix

Middle name

Employer Sector (Mandatory field)

Notes

Fields Removed:

End Date

As part of the Tuesday 25th February updates the Employer Details tab will now remember the employer details you enter most frequently.

When adding a new apprentice typing the first 3 characters of an employer name will show a drop down of any matching employers you have previously entered. This will hopefully help users speed up the registration process and will also help to minimise errors with employer details.

A new mandatory field will be added to ACW. The Employer Sector field will allow for a greater understanding of the employers you work with. On Tuesday 25th February a new drop down will appear on the employer details asking you to choose one of the following options:

– Agriculture, forestry and fishing

– Information and communication technologies

– Care

– Real estate and facilities management

– Construction, building services

– Transport and storage engineering and planning

– Creative media and entertainment

– Education

– Energy production and utilities

– Health

– Hospitality, Tourism and Sport

– Information and communication technologies

– Real estate and facilities management

– Transport and storage

– Wholesale and retail trade

– Financial, insurance & other professional services

– Government

– Manufacturing

PLEASE NOTE: You will be expected to enter this information for all candidates at Entered or Rejected status on ACW. You will not be able to submit a candidate for certification without entering this information.

The Federation would like to invite you to an introductory session to the Central Payment System.
 
This is a free event designed for your administrators of the ACW system. The morning will contain a demonstration of the Central Payment System, a question and answer session and an update on general ACW news.

The details are as follows:
 

Date:

Monday 10 February

Time:

10:30 to 12:30

Venue:

City Hall

Cathays Park

Cardiff

CF10 3ND

If you would like to book a place at this event please email ruth.davies@fisss.org as soon as possible. If you are unable to attend this event but are keen to receive training please let Ruth know and we will try to arrange an alternative for you.